Minutes CCYSA Board Meeting, June 13, 2001

Attending: Frank Beam, Dan McGarvey, Doug Lawrence, Kim Moyer, Kelly Macklin, Chip Dodson

I. Minutes from meeting of April 11, 2001 were approved.

II. Treasurer's report-Kim reports a previous balance of $14,798.62; Expenses of $3,079.41 mostly for shirts and equipment, plus uncleared checks for $540; income of $580 for a new balance of $11759.21. VYSA still owes us a check for $642 which should have been mailed 5/1/01 and they must research where it is. Scott still owes a bill for referees; also the Valley Hawks owe their share of $225 for travel team field use. Kim would like to close out the books for the season.

III. Registration- we have more than 160 registrations; (no deposits made yet) so far our plan seems to be working. In regard to the hotline: Kim wants Kelley to keep the envelopes with the registration forms. Kids should stay in their proper age group; a sub-committee could review requests otherwise on a case by case basis (evaluate during the season). Girls' teams have received a lot of interest: Pika wants to play his team in Brysa this fall despite the fact that they will be a young team. 18 is the limit on a team for 11v11. When is the VYSA deadline for fall rosters? Not until September, we expect.

IV. Coaches-Chip wants to set up a coaches' committee to be headed by a board member to handle recruitment, meetings, practice schedules, etc. Dan offered to head this committee. Dan will try to set up some coaches'clinics in late summer or early fall.

V. Outside travel teams: Epic (a WV team) would like to use our field for their home games. The board agreed in principle that we would sponsor them, but Chip will research the logistics with the park. Jeff Henry, a long-term Brysa coach, board member, referee assigner would like CCYSA to sponsor his U-19 travel team for a one-time deal this fall. He has differences with the Winchester travel group. The board agreed to allow CCYSA to be his umbrella organization; he would arrange his own practice and game fields.

VI. Park Liaison-Doug has attended the park advisory meetings; the new soccer fields are short a well; Chip will do a final field inspection-recommendations are due this week; he sees no major problems; the park will move the goals off the fields (we prefer that they move them to one side).

VII. Camps-there are four summer soccer camps going on that we know of: the Chicks, Challenger, the Park, Connie Masters for younger children, and possibly one by the high school team.

VIII. Equipment-Doug will call all the people who have not yet turned in their equipment. Also first aid kits can be replenished by extra supplies available at the coaches' meeting; we seem to mainly need to resupply ice packs. The flags need to be collected from the fields.

IX. Fields- the fields were mislined this season, but we moved the goals to match the end lines (the park mislined in front of the goals. The instructional goals should be removed. The high school still has one of our set of goals.

X. Sponsors-Kim says the banners have been a success. The baseball people even think they belong to them! so our sponsors are getting twice the credit.

XI. Brysa-one junior coach questioned Micah's age at the half of a game. it seems they should ask for this at the beginning of a game. Micah got a 3" gash in his head from a rock in the field, but it was removed promptly. There is a request to have at the the games the juniors play against each other be scheduled at home field.

XII. Newsletter-Kelly will work on getting a newsletter out in July. Some items to include: parents' guidelines, new board members, coaches clinic? / meeting date, information on why the board instigated an earlier registration date and doubled the late fee, scholarships available (personal sponsorships can be made for indicated individuals), and letter from the commissioner, any new calendar information.

NEXT MEETING: JULY 11, 2001 at 7pm possibly at the park. (to be announced)