CCYSA MINUTES July 7th, 2003

Present: Frank Beam, Commissioner; Doug Lawrence, Vice-commissioner; Dave Applewood, Treasurer; Lou Robinson, board member; Kim Stutzman, Past commissioner; and Chip Dodson, Past past commissioner.

Before the meeting was called to order Lou Robinson announced his resignation. All present accepted this announcement, but a lack of quorum prevented the board from voting on this matter.

Minutes from the June meeting had not been written up. A discussion of the last meeting's highlights were reconstructed from the notes Frank had written on that meeting's agenda. It was agreed that Frank would use those notes to write a more formal and acceptable minutes. Doug agreed to write the minutes for tonight's meeting.

Treasurer Dave Applewood reported on a checkbook balance in excess of 17k.[note, Dave gave an exact figure, I didn't catch it.] That figure didn't include the fall registration checks which will be deposited in the next few weeks.

Chip Dodson spoke on exchanging his work as the webmaster for Clarkesoccer.org and his work on the newsletter for the ability to display both a banner on the field and a business card ad in the newsletter. All present were in agreement that the exchange was more than beneficial for CCYSA. Lack of quorum prevented vote.

Mention of banners brought on discussion of troubles with banners the past two seasons.

Past commissioner Kim Stutzman discussed smallsided games and how the fields would be laid out this fall. This discussion led into a discussion of registration and team numbers. Rough numbers indicate 4 teams of 7 for U-6, 6 teams of 9 for U-8, and 6 teams of 10 for U-10. The older teams' makeup will depend on SFL's consideration of 8v8 or 11v11. Discussion was held concerning coaches meeting night, both team assignments and discussions of new rules need to be done. Discussion centered on one night for all ages versus a different night for each division. No vote taken! Kim volunteered to arrange meetings.

Correspondence: Coach Betsy Munson (past commissioner and current CCHS boys soccer coach) wrote a letter to Frank Beam asking for sponsorship from CCYSA for her U-11 and U-13 girls travel teams. Last spring the teams played under the banner of BRYSA. Discussion followed along the lines of the makeup of the two teams (concern centered on the players being all Frederick County and Winchester girls). Agreement was found that: 1- CC children played on both teams, 2-that a tryout for one the teams would be held for CC girls, and 3-in the long run it would be very beneficial for CC girls to have Coach Munson back here. All three members voted affirmative and Frank noted that he would seek two additional positive votes via e-mail so Coach Munson could make timely ODSL registration deadlines.

Both SFL and ODSL coordinators have resigned from the board. The spring registration deadline for the SFL was missed and the last ODSL representative meeting was missed. Kim stepped in and was able to register the SFL players late. Lou brought the ODSL books and left them on the table when he resigned. Discussion held about new coordinators as the books began to feel very lonely on the table. AT the end of the meeting Kim gathered up the ODSL books with Doug taking the team books for the Hawks and Chicks. Until a long term coordinator can be found for both SFL and ODSL Kim will make sure the job gets done.

No date was chosen for the next meeting.

ACTION ITEMS Votes on Munson's teams via email Frank
Coaches clinic F July 26th Doug
Coaches meeting s week of August 6 Kim
Postage application form Dave

Minutes respectively submitted by Doug Lawrence (I hope this was the same meeting you all went to)