CCYSA Board Meeting July 11, 2001

Attending: Kim Moyer, Doug Lawrence, Jon Kardashian, Tom McCall, Chip Dodson, Frank Beam, Kelly Macklin

I. Minutes of June meeting were approved.
II. Treasurer's Report-Kim reports referee pay is not paid yet. The camp registration was not a simple process, Kim having several conferences with Tom Robb. 27 kids registered, with income of $2100, with $4 each due to the park, $5 each for CCYSA, and $1927 is due to Challenger. Kim will work out our final income from the camp. We paid out last month $350 to Powhatan and Keystone for use of the fields, $98 in ads in the Clarke Courier, $120 for banners to Patty House. Previous balance was $12,299.21 and ending balance is $13,893.98. No deposits for registration or camp income have been made yet.
III. Registration-Kim reports that this season's registration has gone very smoothly with 274 registrations made before the late fee deadline, with a total of 281, which about our normal numbers. The early registration period seems to be a success. Kelley Murphy needed to make only a few phone calls to those who missed the end date. Kelly M. asked the board to consider keeping the deadline open for people who have moved into the county after June 30 date and who would have had no access to our publicity, with an August 1 cut-off. The issue was warmly debated by those calling for more flexibility on our part, and those who felt it was unfair to those who had already been denied the opportunity to register within the community, and to change the policy after the fact. In the end, the board voted 5-2 to allow late registrations for people who had moved into the county after registration had closed, and voted to have, in future, a 45 day late registration period, following the cut-off of regular registration.
IV. BRYSA- Chip and Kelly attended the Brysa board meeting following a phone call from Brysa commissioner, Ty Headley, that Brysa was considering not having outside teams play in their league this fall, and having Clarke County players register through their league. Chip spoke to Brysa, pointing out that we had had no notice, we had already finished our registration, in part to meet their deadlines, that our league pays for the use of the park and we needed all the income from our players to meet our budget. Unfortunately, Brysa's board did not have a quorum, so that no vote would be taken that night. Ty seemed to think we could place our teams for "friendly" scrimmage games, with no tournament play, for the fall season at least. However, no firm decision could be made until their next meeting in August. This affects at least 6 teams: 2 girls, 2 or 3 junior teams, 1 or 2 intermediate teams, and the senior team. We need to consider the possibility of having to try to find other teams to play in neighboring counties.
V. Skills night for bantam and middler players new or moving up to the division will be held Tuesday, August 21 from 5:30 to 6:30pm at the middler field in the park. Coaches meeting will follow at 6:30pm for coaches to get rosters, practice schedules, and equipment. The first games will be scheduled for Saturday, September 8 and the last games on November 3 for in-house teams.
VI. Patches-the board voted to order 1000 patches with the same logo but different colors for the fall season, and for availibility to travel teams to purchase. Kelly will set in motion.
NEXT MEETING: THURSDAY, AUGUST 2 7pm at the park pavilion (check for Lion's or VFW)
minutes submitted by Kelly Macklin, secty.