CCYSA Board Meeting Minutes Oct. 9, 2002

Kim called the meeting to order at 7:10 p.m. Attending were: Frank Beam, Kim Moyer, Chip Dodson, Anastasios Mavrellis, David Applewood, Sally Tebbetts, Pam Lettie with Mike Casey arriving at 7:15 and Doug Lawrence arriving at 8:20.

MINUTES: All had reviewed the minutes by e-mail. Sally made a motion to accept, Anastasios seconded. They were approved on a voice vote.

TRAVEL: The sponsorship requests from the travel teams are all in, Kim said.

SPONSOR: Frank will talk to Drew Young about sponsoring the next newsletter.

SCHOLARSHIP: Kim told the board that we had given a scholarship to a family.

TREASURERS REPORT: The bank balance is $22,230.65. Pam reported that we pay approximately $550 per season for porta-toilets, which is what we paid last season.

TOKENS: The board decided to give patches to all players except the pre-instructional players and to give decals to the pre-instructional players. Travel teams pay $1 to buy patches.

SFL: Some games' scoring has gotten out of hand, with our teams losing by large margins. Note that SFL didn't do anything wrong; we're just used to teams playing with fewer kids if one team has fewer kids. Teams should report issues, problems and questions to Kim, so we can address them. There was some concern that our teams who were traveling a long way to lose by huge margins would be demoralized and start losing players. The deeper issue remains: How can we find enough teams for our kids to play? Parents need to brainstorm some solutions and help find ways to keep older kids playing soccer. Possibly a waiting list would help.

KIDSAFE: Reminder of money is due in the spring $268.

PARK: Kim asked for better positions for the Johnny Blues. Lisa Cooke is looking into it. She handed out the park contract for review by all board members before the next meeting.

REFEREES: Sally reports that the referee cards are coming back well, but he SFL cards aren't. A few kids have gone through the referee training, but haven't refereed many games. Anastasios made a motion to make refs pay the licensing fee up front ($40), then we'll reimburse them at the end of the season if they referee 7 games their first season or 10 games over 2 seasons over two seasons. Chip seconded the motion and it passed.

FUND RAISING: Rachel is sending us a check for $477.50 for 2001 and spring 2002 pictures.

AUGUST MINUTES: Mike distributed copies of the minutes. They were approved.

POLICIES AND PROCEDURES: The board is beginning to review the policies and procedures.

TREASURER: Pam Lettie made a motion to make David Applewood treasurer. Sally seconded. It passed. Pam and Dave need to get together to pass along treasurer's books, review where the mail goes, reporting, etc (registration, referees, birth certificates, Xerox). Dave is going to buy Quicken for reimbursement by CCYSA.

JOB DESCRIPTIONS: All board members are going to write up job descriptions/responsibilities to have on file.

NEXT MEETING: Is the general membership meeting Nov. 20.

ADJOURN: 9:05 p.m.