CCYSA Minutes Nov. 20, 2002

Kim called the meeting to order at 7:12 p.m.

ATTENDING: David Applewood, Pam Lettie, Mike Casey, Chip Dodson, Anastasios Mavrellis, Kim Moyer. Arriving late was Doug Lawrence.

MINUTES: Kim asked that we change Drew Young's name to Scott Miller in last month's minutes (Since last meeting Drew left DC United and Scott replaced him.) Mike made a motion to accept the minutes and Anastasios seconded. The motion passed.

TREASURERS REPORT: Pam gave the treasurer's report. We have $17,784.25 in our bank account. VYSA fees, t-shirts, field rental from the schools and SFL registration were the big outlays this month. Dave is taking over treasurer's responsibilities and will check on CCYSA's non-profit status. Dave will put a budget proposal together to present at the January board meeting.

SFL: They will credit us with the money for the tournament that didn't happen.

COACHES: Mike will check with Signet to see if they ever have misprint t-shirts that they would give us to use as pennies. At the coaches' meeting, they said they want to stay in the SFL, but want the kids to play at age level rather than playing with older children. That will make us more competitive.

VYSA: VYSA is going to hold regional town meetings with coaches and board members before the end of March to discuss implementation of small-sided games.

KIDSAFE: Anastasios has all coaches and board members into the Kidsafe system. He will cross-check the coaches' list against the Kidsafe forms to make sure we got a form from everyone. The Kidsafe is good for five years. For each new coach, assistant coach or board member, we will pay $10 each to have the Kidsafe background check completed. Mike will ask the coaches to make sure that assistant coaches fill out the Kidsafe form, too. Note: We owe ½ of the Kidsafe fee in the spring.

EQUIPMENT: Doug called Johnny Blue and verified that we are no longer being billed as of the end of the season even though the porta-toilets were still on the site. On fields, Doug needs to pick up flags and remove/repair the nets.

REFEREES: 90 percent of the referees sent in game cards. Only two coaches had comments of concern and each was a one-time incident, so no action was taken. Dave has amounts for the referee payments that he will send out those later this week. Referees need to be educated that it is CCYSA's injury policy that in younger divisions, the game stops immediately when someone is injured unlike the older divisions where they wait until a ball is kicked out of bounds. Also, referees need to introduce themselves.

TRAINING: The cost of the D-license is down to $50. That, plus the instructor's travel cost is our expense to hold training. Mike is going to set up F-license training. Also, Mike may coordinate more experienced coaches holding an informal training session to familiarize parents with coaching techniques. Perhaps that will increase their comfort level with coaching and encourage them to coach.

SCHOLARSHIP: Scott Tredway suggested setting up a scholarship for a high school player. The board discussed the possibility and decided that it needed more information. Kim will ask Scott to put a proposal together for qualifications and criteria.

BOARD POSITONS: Chip, Kim, Doug and Mike's terms are over. Chip will not run for the board again. Kim would like someone to take on the vice-commissioner's job who intends to be commissioner in a year. A motion was made by Chip and seconded by Pam to nominate Kim, Doug and Mike for two more years as board members, and to add Lou Robinson to the board to replace Chip for a two-year term. The motion passed. The officers will be voted on at the next meeting.

CONTRACT: The annual contract review with the park is underway. The board reviewed the contract line-by-line. We are paying 24 percent more than last year, for a total of $4474 due April 1. The increase is attributed to the cost of three new sets of goals and the extra Bantaam field. Kim will give the park the changes board members suggested by Dec. 1.

REGISTRATION: Begins January 1

NEWSLETTER: Every board member needs to supply at least one item to Chip for the newsletter.

NEXT MEETING: Dec. 12 at 7 p.m. probably at the rec center.

ADJOURN: at 9:25 p.m.