CCYSA MINUTES 12/1/05

PRESENT: MISSY WOLFE, CRISSY HELINSKI, JENNY FERNANDEZ, PIKA HURTADO, DOUG LAWRENCE, AND JULIE DODSON, FORMER TREAS.

*NO REPORTER TO READ NOV MIN
*NO QUARUM TO VOTE ON NOV. MIN. OR ELECT OFFICERS
*TREASURERS REPORT JULIE DODSON END OF OCT 31ST BALANCES: $11,462.63

*DISCUSSION/ UPDATE DOUG LAWRENCE --ON WHERE $ COMES FROM (REG FEES ~300 KIDS X’s $40 TEAM SPONSORSHIPS $100 ~3,000 OTHER SPONSORSHIPS I.E.: PICNIC, ECT.) EXPENSES
*OLD BUSINESS: CARNIVAL KIDS LOVED-- OLDER KIDS ORGANIZED ALL WENT WELL
*TRAVEL TEAM UPDATE-- NO ONE PRESENT FROM TRAVEL TEAM TO UPDATE
*DISCUSSION ON HOW ALL ENTITIES CONNECTED, HOW WE ARE GOVERNED AND BY WHOM
*DISCUSSED THE BASIC DUTIES OF THE OFFICERS AND THE COMMITTEES NECESSARY TO BRING TOGETHER THE SOCCER SEASON OFFICERS:

*COMMISSIONER --OVER SIGHT OF ALL COMMITTEES AND OFFICES
*VICE- COMMISSIONER—STUDY TO BE FUTURE COMMISSIONER *SECRETARY--MOSTLY MINUTES IN TH PAST DID THE NEWSLETTER 2-4 X’S YEARLY
* TREASURER-- BILLING AND RECEIVING

COMMITTEES

*COACHING-- COULD BE SIMPLIFIED – THROUGH REGISTRATION PROCESS (BUSY 2-3 WEEKS EA SEASON)
*FIELDS --MARKING THE FIELDS @ JWMS (JENNY FERNANDEZ)
*EQUIIPMENT – (PIKA) NEEDS A LIST OF ALL COACHES TO STREAMLINE DISPERSEMENT AND RECALL OF EQUIPMENT
*WEBSITE-- LIASON TO BE SURE IT IS UPDATED REGULARLY
*SHIRTS-- COORDINATION OF KIDS AND SPONSORS ORDERING AND DISPERSING (USE SIGNET SCREEN PRINTING AND KELLY MURPHY) (BUSY 2 WEEKS PRIOR TO START OF THE SEASON)
*PICNIC --CAN SPONSOR OR COORDINATE HOW YOU LIKE IT
* SPONSORS-- (PAM DORS) LINE UP SPONSORS FOR TEAMS AND BANNERS (2 WEEKS INTENSE EACH SEASON)
* HOTLINE --UPDATE – UPDATE AS NEEDED

*DISCUSSION OF NEED FOR A GOOD CALENDAR TO BE IMPLEMENTED FOR FLUID COORDINATION --DOUG TO DEVELOP
*WE USE A PAID REGISTRAR~600.00 PER SEASON--ON-LINE REGISTRATION IS VERY EXPENSIVE
*DISCUSSED PURSUAL OF THE HIGH SCHOOL WEB DESIGN CLASS FROM CCHS UPDATING MISSY KNOWS PATRICK RHODES THE TEACHER AND CHECK ON THE POSSIBILITY
*MISSY WILL DO A NEWSLETTER IF WE GET HER THE SOFTWARE
*SPRING REGISTRATION WILL BEGIN IN JAN. AND FEB. WILL BE LATE REGISTRATION
*DOUG TO ASK CCPR ABOUT SENDING OUT A NEWSLETTER, ARTICLE IN THE CORE AND DOVE TAILING WITH THEIR MAILING DISCUSSED
*DOING IT ELECTRONICALLY-- PAST EXPERINCE DIFFICULTY WITH MASS EMAILS
*ANOTHER MEETING PRIOR TO XMAS TO DO A NEWSLETTER TO GET OUT WITH REGISTRATION AND RECRUIT COMMITTEE MEMBERS 12/12/05 7PM LIGHT HOUSE RESTAURANT
* CONTRACT WITH CCPR PASSED OUT TO ATTENDEES
*POLICIES AND PROCEDURES TO BE EMAILED BY DOUG FOR REVIEW